Position Summary:Provide technical and clerical human resources support. Ensure the integrity and security of confidential employee data. Provide assistance to the Human Resources Professional Staff on special projects and as assigned. Ensure adherence to Hospitals and departmental policies and procedures. No patient care assignment.
Detailed Responsibilities:
CLERICAL - Perform clerical functions as needed such as filing, typing, preparing minutes, reception desk coverage, photocopying, scanning, etc.
CORRESPONDENCE - Compose and distribute confidential correspondence, memorandums and reports
DATA ENTRY - Perform data entry functions
ISSUES - Direct complex or sensitive issues to appropriate personnel
PACKETS - Prepare various packets and materials; update materials; ensure adequate inventory
SCHEDULING - Schedule appointments, meetings, rooms and classes as appropriate
AUDIT - Develop, oversee and conduct various routine and special audits, research and correct data to maintain integrity of programs
DEVELOPMENT - Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings and workshops
ASSISTANCE - Meet with managers and other personnel as requested for file review; assist with file review and preparation for regulatory agencies
PERSONNEL FILES - Create, maintain, and archive all employee personnel files, to include accurately filing all documentation in personnel files
BACK UP - Perform as backup for department secretary and receptionist
LOST & FOUND - Responsible for processing lost and found items
KEYS - Assist with the issue and control of access keys to UNMH and Health System employees
BUDGET - Budget for and maintain financial trends for badge supplies. Responsible for preparation and control of department budget, petty cash and other financial duties
AUDIT - Audit badge access and currency on a periodic basis
BADGE - Responsible for the management of UNMH and Health System badge access system to include issue of new badges, ending access for terminated employees, data entry, troubleshooting entry problems,obtaining and controlling badge supplies, processing lost badge requests, and other badge related tasks
BADGE - Perform special group badge issue as required
QualificationsEducation:
Essential:
High School or GED Equivalent
Nonessential:
Associate Degree
Nonessential:Education specialization:
Related Discipline
Experience:Essential:
Nonessential:No minimum experience required
Credentials:No preferred experience
Essential:
Not Applicable/Not Required
Physical Conditions:Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Essential:Working conditions:
No or min hazard, physical risk, office environment
Seniority level
Entry level
Employment type
Full-time
Job function
Human Resources
Industries
Hospitals and Health Care
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